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Secretariat Meetings Minutes
History of
PNRGrams posted by Pete Roth Minutes from 6/16/08 Secretariat Meeting
Attendees: Mimi Fitzgerald, Lay Director
Mary Lou McGonigle, Chair, School of Leaders Trudy Dervan, Communications Committee (note taker) Absent: Mike Green, Treasurer The meeting started at 6:00 p.m. with prayer and group reunion. Ongoing Business
· Workbooks and Manuals. Trudy is nearly done with updating the Angel Workbook to include information on Missionhurst. The Rector’s Manual needs to be reviewed to include this information as appropriate. § There was some discussion about availability of the Spiritual Director Manual. Fr. Tuck has an extra copy, will have some copies made and get them to Kathy to provide to upcoming Rectors; the extra original will then go to the Weekend Committee as a resource. The SD Manual is currently being revised by National and is out of print. § There was discussion about whether to continue using the Team Formation notebooks, which are out of date, or to just use the Cursillo Manual (“Big Brown”), which is the authoritative source. Mimi will look at both and come back to the Secretariat in July to address this further. § It was agreed that while the Rectors need their Manuals as early as we can get them to them, Angels, Musicians, and SDs generally do not need their books until much closer to the start of Formation. § It was agreed that each Rector should receive as early as possible, in addition to their Manual, a copy of the Cursillo Manual, a Leader’s Manual, and Fundamental Ideas of Cursillo. Kathy will order 5 extra copies of each of these to have independent of the Rector’s box. § It was further agreed that the Lay Director should impress on Rectors the need to actually read their Manuals. It was suggested that a meeting be held for each Team with the Rector, Angel and Musician and some representatives of the Secretariat to talk about the use of the manuals and workbooks. § Cook Teams. Mimi will invite Peter Hadinger to the next meting of the Secretariat. We were advised that there should be 3-4 people for each of the meals we’ll be providing at the Dominican Retreat House, and each meal team should have at least one person who has experience in working with DRH.
Committee Reports
· Weekend Committee.
· Team Selection. The October Men’s Team is nearly complete. · School of Leaders.
· Fourth Day.
New Business
The meeting was adjourned at 9:15 p.m. The next meeting will be Monday, July 21, at 6:00 p.m. Minutes from 4/21/08
Secretariat Meeting o Nonprofit status. Melanie
Rigney has emailed Pete with questions that he is working on answering. Mike
Green is going to check with the Florida Cursillo about by-laws. o School of Leaders. o Woodstock is set for the
next couple of months o Kitchen Crews. Peter Hadinger introduced himself as the chair of the Cook Team. Arlington Cursillo currently pays about $7 for breakfast and $10 for lunches, and some locations charge a flat $8 per meal. It was estimated that there is about $1900 for food per weekend. However it was not taken into account that some of what the locations charge is for labor, which will be free when we are providing the crew. Kathy will arrange a field trip to Dominican Retreat House for Peter, Marylee Girardi and Carol Eager, and also to Missionhurst so the Angel Workbook can be amended and Peter can get food prep information. It was suggested that Peter talk to Joan Brown about food at the Dominican Retreat house. Pete will email to Peter contacts for Fr. Mike Hann and Joan Brown. o Weekend Sites. : o 2009 - Weekend date and
venues decided: o Kathy to contact Socky Aponte and Phil Russell to write/update the Angel Workbook on Missionhurst. o Kathy to arrange field trip to Dominican Retreat House to update Angel Workbook. o Peter Hadinger and Mike Green have trucks or trailers to transport our tables from Mt. Zion. o General consensus was not to use Village of Mt. Zion again. o The idea of a community
work day at Missionhurst was accepted with the suggestion that it be done after
summer so the humidity is down and the mold containment will be more successful.
After a closing prayer, the meeting was adjourned at 10:00 p.m. The next meeting will be held on Monday, May 19, with Mass and dinner at Missionhurst. Pending business: o Selection of 2009 rectors and rectoras. Minutes from 3/24/08 Secretariat Meeting
Attendees:
Pete Roth, Lay Director The meeting began at 6:00 p.m. with prayer and sharing of piety, study and action. The meeting continued over dinner. Ongoing Business o Nonprofit status. Melanie Rigney is working to get us classified as a 501(c)(3). o Insurance. Pete has the insurance policy in hand and will transfer it to Treasurer Mike Green at their next meeting. Pete will be checking to see if there is a “certificate of insurance” as part of the insurance package, or try to find out what constitutes such a certificate for Diocesan purposes. o School of Leaders. Mary Lou McGonigle is the new Chair of this committee. The April 12 Fairfax SoL was cancelled in order to allow some planning time and a search for a new chairperson for the Fairfax SoL. o Kitchen Crews. It was agreed that a full kitchen crew would probably not be needed for the Dominican Retreat House in August. The Team Selection Committee is in a state of transition and at present time not able to put the kitchen crews together. However, the Secretariat agreed that the right committee to do this is in fact the Team Selection Committee, or a subcommittee of same. o Committee chairs and members. There was a long discussion about possible chairpersons and committee members for some of the committees. Both Precursillo and Team Selection need chairpersons, and nearly all the committees could use additional members. Pete and Trudy will work together to get online a current list of active Cursillistas that will be accessible by the Secretariat. o Diocesan Ultreya. A Diocesan Ultreya will take place at 7:30 p.m. on April 5 at St. Raymond of Penafort. o Weekend Sites. Pete and Mimi will be visiting the Diocesan Spirituality Center on March 26. Kathy reported that the Fredericksburg Ultreya’s preferred dates for Camp Happyland in 2009 are August 7-9 and October 2-4. However, since a weekend is already scheduled at Missionhurst for November 2009, it was agreed that only the August date would be considered. Kathy will check to see if Camp Happyland is completely air conditioned and return to the Secretariat before making any reservations. o Meeting with the Bishop. Pete and Mimi will be meeting with Bishop Loverde on March 31. o Communications. Mel Rigney of the Communications Committee is following up with the local TV possibility. New Business o New Lay Director. Planning for the investiture in May at St. John Neumann is progressing well. o 2008 National Encounter. The Vegas reported on planning and involvement of the Arlington Cursillo. May 31 is the deadline for early (and discounted) registration. There was much discussion around how to get people to volunteer if there was to be no consideration given in the price of registration. The Vegas promised to continue to represent our concerns through the planning committee (DC School of Leaders) to National. The Secretariat asked the Vegas to prepare an article for the next issue of His Banner. o Internet Spiders. Kathy Adams brought up that some of the team members on the Women’s Team had had their email addresses used for spamming, and that the addresses had obviously been taken from our website. Pete, Harry Hardin and Trudy will look for some way to prevent spiders from lifting addresses or, alternatively, remove email addresses from our website. After a closing prayer, the meeting was adjourned at 9:00 p.m. The next meeting will be held on Monday, April 21 with Mass and dinner at Missionhurst. . Minutes from 2/27/08 Supplemental Secretariat Meeting
Attendees:
Pete Roth, Lay Director Fr. Tuck Grinnell, Spiritual Director
The meeting began at 6:30 p.m. over dinner and after prayer. Lay Director. Pete Roth. · Ongoing Business o Cursillo Spiritual Director. Fr. Tuck Grinnell has agreed to serve as Spiritual Director. Discussion took place around the idea of creating a “committee” of Cursillo spiritual directors, both lay and religious, to support Tuck in his duties. o Nonprofit status. It was unanimously agreed that the Arlington Cursillo should have some by-laws, to include: · the process and timing for the selection of new Lay Directors; · that Arlington Cursillo reports to the Bishop, and how; · the term limits for Secretariat members, how they are chosen, and some basic position descriptions; · the role of the Treasurer and the requirement for an annual audit. It was further agreed that, while the Secretariat could create a first draft of the proposed by-laws, it will be necessary to have a lawyer review them. Pete and Mimi will seek one or two volunteer lawyers who can help with this project, as well as review the liability insurance and all our weekend site contracts. The by-laws should be as few as possible and as simple as possible, in plain English. Their purpose is not to constrain Cursillo, but to free it from having to revisit procedures that get lost in transitions. o Committee Chair replacements. It was unanimously agreed that prospective Committee Chairs, who serve on the Secretariat, should be raised at Secretariat meetings in the same way as rectors are. Committee Chairs should ideally come from the School of Leaders, but if not, then should at least have Cursillo as a primary apostolate. o Weekends. § It was again agreed that previous weekend communities should be called upon to provide support for the Closing reception when held at the Weekend site. When the Closing is held at a separate parish site, then the local Ultreya should provide the support. § It was agreed that the Lay Director should send a letter to each rector, advising them of critical elements of their service, including (but not limited to): inviting their weekend community to provide support for the next weekend’s closing reception where appropriate; staying in touch with the new cursillistas for at least a year after their weekend; providing a formation schedule for the website; and being sure to read thoroughly not only the Rector’s Manual but also the Angel Workbook and Team Formation Book. § General discussion about Missionhurst resulted in the following general agreements: That Arlington Cursillo might seek the donation of an extra refrigerator for the Shepherd’s Door; that the Arlington Cursillo might seek the donation of a couple of vacuums in good working condition to donate to Missionhurst “retreat center”; and, finally that it might be feasible to have a Cursillo work day at Missionhurst to help with whatever spiffing-up is needed to make the place truly comfortable for Weekend participants. § Pete is to arrange a tour of the Spirituality Center for the Secretariat. o Next SoL: Team Formation Workshop. It was agreed that the whole power point should be shelved for now and the workshop divided up into two parts: (1) the Weekend – mechanics, the flow of the talks, etc.; and (2) Formation – what it is supposed to accomplish and how, the role of the Rector and Angel and each team member, etc. The information should be delivered through talks, followed by discussion at the tables, then summaries. o Diocesan Ultreya. The Women’s Team has rightly requested a Diocesan Ultreya after their weekend. Freddie will attempt to find a place for April 5.
After a closing prayer, the meeting was adjourned at 9:30 p.m. The next meeting will be held at 7:30 p.m. on Monday, March 24 – slipped a week because of Holy Week.
2008 meetings are as follows, if approved by Secretariat: March 24 April 21 May 19 June 16 July 21 August 18 September 15 October 20 November 17 December 15 Minutes from 2/18/08 Secretariat Meeting
The meeting began at 7:45 p.m. with prayer and group reunion. Lay Director. Pete Roth. · Ongoing Business o Weekend Sites. · Village of Mt. Zion. Pete, Mimi and Kathy met with Angie Sabates at VMZ and were able to obtain a fee list. They were able to negotiate a fee of $300 for our closing (Chapel and reception area), which is in addition to the $209 per overnight participant. The Secretariat agreed to subsidize this expense, keeping the per-person fee for the upcoming Women’s Weekend at $200. VMZ will let us know 6 months in advance of any fee changes. Kathy is not certain we can ever get VMZ to actually sign a contract with us. · Missionhurst. The October 2008 Men’s Weekend has been moved from the Josephite Center to Missionhurst. We also have reserved Missionhurst in 2009 for weekends in March and November. · Other 2009 sites. It was agreed that the Weekend Committee should continue looking for sites, possibly Shalom, Camp Happyland, or the Diocesan Spirituality Center, for the other two 2009 weekends, which may include a summer weekend. Esther is going to check on a Secretariat visit to the Diocesan Spirituality Center. · It was agreed that the Treasurer should keep the original of any contracts signed by the Lay Director. o Kitchen Crews. It was agreed that the Team Selection Committee should form a subcommittee to organize and staff kitchen crews. The Fredericksburg Ultreya has volunteered to do all Sunday kitchen work since they have to be in the weekend site vicinity most of the day, anyway. Mimi has spoken to Jan Prisco, who has agreed to serve on the subcommittee. o Cursillo Spiritual Director. The search continues. Several suggestions were made. Esther said she would provide language from National requiring us to have either an ordained priest or deacon, or a vowed religious. o Liability Insurance. We are covered as of 2/12/08. Pete will receive a “certificate of insurance” for us to use when scheduling Diocesan and other sites that require such a document. o Nonprofit status. Melanie Rigney is working on getting us registered as a 501(c)(3) entity. o Team Selection. The Committee is calling the August women’s team. o Fourth Day. Freddie received concurrence from the Secretariat to schedule a fall day of reflection. She also is working on scheduling another day for ultreya coordinators. o Fairfax SoL. As a Team Formation Workshop, the March SoL will be conducted by the Team Selection Committee. Updates to the PowerPoint should be sent to Trudy as soon as possible. Esther agreed to reserve space at St. Mary of Sorrows for 2008 SoLs on the second Saturday of each month. · New Business o Treasurer. Mike Green has agreed to serve as Treasurer. o Local TV Opportunity. A few years ago, several Cursillistas were taped for a local TV show. The opportunity has again presented itself. The Communications Committee will help to organize this, working with Mimi. o Committee chair replacements. Both Esther’s (SoL) and Jack’s (Precursillo) terms have expired, and this was their last meeting. There was discussion about successors for both committee chair positions. After a closing prayer, the meeting was adjourned at 10:00 p.m. The next meeting will be held at 7:30 p.m. on Monday, March 24 – slipped a week because of Holy Week.
2008 meetings are as follows, if approved by Secretariat: January 12 February 18 March 24 April 21 May 19 June 16 July 21 August 18 September 15 October 20 November 17 December 15 Minutes from 11/19/07 Secretariat Meeting Attendees: Pete Roth, Lay Director
Esther Silva, School of
Leaders
Absent: Matt Caputo, Treasurer Jack Finnerty, Precursillo Committee Spiritual Director (vacant)
The meeting began at 7:30 p.m. with prayer and group reunion.
Lay Director. Pete Roth. · Old Business o There was much discussion about how to improve the situation at the Village of Mt. Zion. Cursillo’s round tables are stored there. Pete and Kathy will meet with Angie to discuss menus, liturgical issues, chairs and cleaning issues. o It was resolved that we should have 2 button makers, if only we can locate them. Esther is going to look into a local company that can produce name tags for Cursillistas who have lost theirs or otherwise need new ones and are willing to buy replacements. Order forms can be taken to Ultreyas and posted on the website. · Ongoing Business o Dominican Retreat House: Jack reported by phone that he is attempting to renegotiate with DRH to see if the deposit could be paid in installments. o The young adults’ focus group took place on October 28 at St. Charles with some members of a regularly-meeting faith sharing group. Pete and Jack sat in on the meeting. Trudy is distributing the notes to the Secretariat. It was generally agreed that a slightly older population – mid-30’s to mid-40’s – was more our target group than 20-somethings. o We still do not have the Treasurer’s annual breakdown of expenses laid out against what was spent the previous year. Committee chairs still need to develop 08 budgets, due before the next Secretariat meeting. Esther reminded everyone that we used to ask for donations at Closings. Pete will be sending out the annual fund raising letter on December 3. o The new rack card has been distributed to most identified Ultreya coordinators. o School of Leaders. · Fairfax School of Leaders will meet on December 8. The morning Mass will be for the Holy Day. · Esther, Jean Martin, & Mary Lou McGonigle will meet soon to plan out the coming year’s schedule. The idea is to have all three SOLs discussing the same material every month. · The February Fairfax School of Leaders will be a Team Formation workshop. o Rectors Manual. Trudy is sending to the Secretariat for final review. Kathy is reviewing it for concurrence with the Angel Workbook. o Lay Director Selection. The Secretariat agreed on the following schedule for selection of the next Lay Director: · vision statements are due to Pete from the three nominees by January 7, 2008, and Pete will distribute to the Secretariat; · interviews and a regular business meeting will take place as the Fairfax SOL on January 12, with the community invited to participate; · a special Secretariat session will take place on January 21 to elect the new Lay Director. Nominees who are members of the Secretariat will not participate in this meeting. o There was much discussion about the 2008 calendar. All decisions will be reflected on the website calendar. o Team Selection. The March 08 Women’s team is complete. Committee is now calling prospective team members for the Men’s Weekend in April 08. o Fourth Day. The Day of Recollection on Nov. 12 was a great success. Another is scheduled for March 1 in Fredericksburg. Dates for Diocesan Ultreyas were discussed. · New Business o Babysitting at Ultreyas. A special appeal will be placed in His Banner asking for babysitting volunteers who have completed the Diocesan requirements for contact with children. Teenagers under 18 do not need to meet these requirements, but there needs to be at least one certified adult present.
After a closing prayer, the meeting was adjourned at 9:45 p.m. There will be no Secretariat meeting in December.
Minutes from 10/22/07 Secretariat Meeting Attendees: Pete Roth, Lay Director
Jack
Finnerty, Precursillo Committee Freddie Wall, Fourth Day Committee
Absent: Esther Silva, School of Leaders Matt Caputo, Treasurer Fr. Mike Hann, Spiritual Director
The meeting began at 7:30 p.m. with prayer and group reunion. Lay Director. Pete Roth. · Pete began by reading a letter from Fr. Mike Hann, in which he resigned as Lay Director. It has been three years and he is ready to move on to other things. He is willing to continue serving on one team per year. The Secretariat discussed possible replacements. Everyone expressed deep regret over losing Fr. Mike as Spiritual Director, while also expressing sincere appreciation for his service and commitment to Cursillo. · Old Business o Pete reported that the evaluation meeting of the team of the 125th Women’s Cursillo would take place on November 11. o Prompted by input from the Rectora, there was significant discussion about whether to continue using the Village of Mt. Zion as a weekend site. Apart from being very spread out and difficult for any team to manage, there evidently were issues with food and liturgies. The Weekend Committee will see if there are any other venues available for the March 08 Women’s weekend and report back within the next month. o There was discussion about when payment should be sought from candidates. Although it was decided several years ago to collect payment upon arrival, the Secretariat voted to resume the practice of collecting only at the Sermon on the Amount on the final day of the weekend, with envelopes distributed at that time (not in the Fourth Day packets). Additionally, it was agreed that the practice of not checking to see who had paid and who had not would be resumed; there should be no urging of candidates to pay at any point. The matter will be addressed in the new Rector’s Manual. If collection of payments falls off, this matter will be revisited by the Secretariat. · Ongoing Business o 2008 Weekends: Pete is nearly done finding Spiritual Directors for the weekends. o Dominican Retreat House: Jack Finnerty distributed copies of the proposed contract. It was noted that a sizeable deposit would be required on Nov. 30, 2007. Joan Brown suggested that Jack renegotiate with DRH to see if the deposit could be paid in installments. o The young adults focus group planning is scheduled for October 28 at St. Charles with some members of a regularly-meeting faith sharing group. Trudy discussed how the focus group would be conducted and invited members of the Secretariat who were interested to observe. o We still do not have the Treasurer’s annual breakdown of expenses laid out against what was spent the previous year. Committee chairs still need to develop 08 budgets. o The new rack card design prepared by the Communications Committee is being printed and should be available soon. o School of Leaders. · Fairfax School of Leaders will be doing chapter 14 on Nov 10. · Esther, Jean Martin, & Mary Lou McGonigle will meet in November to plan out the year. Pete will suggest to Esther that it would be a good idea for her prospective successor also to attend to allow buy-in to the schedule. · Woodstock School of Leaders meets every 4th Friday evening in Hanley Hall, St John Bosco. · New Business o Rectors Manual. Currently out for review by some experienced rectors. Trudy raised some issues that had come up as part of the editing process: · What about judges of skits on weekends? The issue is whether judges can dress up as church hierarchy (“visiting dignitaries”) and poke fun at them. Over the years, this has been a source of much laughter but also a number of complaints. After discussion, it was agreed that while skit judges would be allowed, parodies of church officials would be discouraged. · What about funds given to Rectors/Angels? The issue is whether cash is given, whether funds are held for possible use by the Weekend Committee, etc. It was decided that Rectors would be advised they have up to $50 that may be reimbursed for expenses. If there are expenditures beyond this amount, upon submission of receipts, the Rector or Angel will receive an acknowledgement of their donation for tax purposes. o Lay Director Selection. Pete has received 2 nominations so far.
After a closing prayer, the meeting was adjourned at 10:00 p.m..
Minutes from 9/17/07 Secretariat Meeting Attendees: Pete Roth, Lay Director
Jack Finnerty,
Precursillo Committee Freddie Wall, Fourth Day Committee
Absent: Esther Silva, School of Leaders Matt Caputo, Treasurer Fr. Mike Hann, Spiritual Director
The meeting began with prayer and group reunion. Lay Director. Pete Roth. · Old Business o Pete reported on his meeting with Bishop Loverde: · The Bishop would like to have 2 meetings a year with the Lay Director, one with the Bishop and Fr. Ready, and one just with Fr. Ready (Vicar General). · The Bishop asked to review the list of nominees for Lay Director when it is assembled, before the election takes place. o Pete reported on the evaluation meeting of the team of the 115th Men’s Cursillo. o Kudos to SoL for a successful Rector + Angel workshop. A few modifications need to be made to the presentation before its next use. · Ongoing Business o 125th Women’s Cursillo: several issues were agreed on: · A list of motels in the Village of Mount Zion (VMZ) area will be posted on the website and a PNRGram will be sent to the community about this. · VMZ has suggested that teams come with telephone calling cards. Weekend Committee will suggest this to Angels, with provided general weekend funds being used to purchase them. Unused calling cards are to be returned to the Weekend Committee. · Also in the PNRGram, a request for “truck palanca” will go out to help move tables up to VMZ. o Dominican Retreat House negotiations. Jack Finnerty reported that the contract with DRH was not as simple as we originally believed. After much discussion, it was agreed that he would ask DRH to draw up a contract based on their providing 4 meals (lunch and dinner on Friday, dinner on Saturday, and lunch on Sunday), with cursillistas providing all three breakfasts and lunch on Saturday (as well as the team dinner on Thursday, arranged for by the team as usual). For 30 people, this would come to a per person cost of $293.50, with an additional 15% discount. The difference between that rate and what is currently charged for our weekends will be subsidized by Cursillo for 2008. The Lay Director will explain this arrangement and implications for the cost of future weekends in His Banner. There was discussion about the formation of “food teams” but no decisions were made. This was tabled for a future meeting. o The young adults focus group planning is under way by the Communications Committee. It will be held at St. Charles with some members of a regularly-meeting faith sharing group. Communications Committee hopes to have this accomplished before Thanksgiving. o We still do not have the Treasurer’s annual breakdown of expenses laid out against what was spent the previous year. Committee chairs still need to develop 08 budgets. o Pete still has not received any minutes or proceedings from the spring Region II Encounter. o The new rack card design prepared by the Communications Committee was approved for publication. o Trudy Dervan is working on revising the Rector’s Manual as fast as she can. · New Business o Lay Director Selection. After some email discussion and further discussion in the meeting, it was agreed that the timeframe for this process would be lengthened to allow more time for the Holy Spirit to work. The new schedule is: September and October, community discernment and nominations. November and December, Secretariat discernment and interviews. January, election.
After a closing prayer, the meeting was adjourned. Minutes from 8/20/07 Secretariat Meeting Attendees: Pete Roth, Lay Director
Fr. Mike
Hann, Spiritual Director
Absent: Freddie Wall, Fourth Day Committee Esther Silva, School of Leaders
The meeting began with group reunion. Lay Director. Pete Roth. · Old Business o Pete called attention to the article in last week’s Arlington Catholic Herald. o Cursillo being included in the Combined Federal Campaign (CFC) is still iffy because of some last-minute issues. Pete continues to work with Tony DeCristofaro to see if they can be resolved. o The new brochure is now available on the website. o There was a discussion of how names should be elevated for consideration for teams. After some discussion, it was agreed that names should be sought from ultreya coordinators and POCs and presented by the Team Selection Committee to the Secretariat for review. Mimi will bring the names being considered for the spring teams to the next Secretariat meeting for review. o Lu and Sue Vega are working as our liaisons to the 2008 National Encounter planning by the DC Cursillo. They will attend the September DC Cursillo meeting and report back. o Diocesan Ultreya at St. John Neumann in August was a great success with good attendance. · Ongoing Business o We have rectors for all the 2008 weekends, although we are waiting for some angels and spiritual directors. There was some discussion about “new” priests who might be available for the men’s fall weekend. o Following the Young Adults Ministry article on the Catholic Herald, Pete called the coordinator, Mary-Rose Lombard, who referred Pete to Therese Bermpohl. He briefly explained Cursillo and said he’d touch base with her again after our article appeared in the Herald. Trudy presented an idea for having a focus group, maybe more, with some young adults to see how Cursillo might speak to them better. It was agreed that the Communications Committee should proceed with planning for this, probably at St. Charles. o We returned to our discussion on budget planning. It was agreed that (a) we should have an annual breakdown of expenses laid out against what was spent the previous year; (b) Pete will ask Matt Caputo how long it would take him to prepare such a document [timeframe]; and (c) that committee chairs should begin considering expenses for the coming year so that they may be submitted to Matt for the preparation of a budget for 2008. o Pete said he had never received any minutes or proceedings from the spring Region II Encounter. The Fall Encounter will be in October and Pete promised to get information out to the Secretariat. o We returned to our discussion about possibly having volunteers help with the food service at the Village of Mount Zion, an issue that was raised by the Woodstock Ultreya. After some discussion, it was agreed that because Cursillo would receive no price break, it made no sense to do this. Mimi will ask Mount Zion for a list of what is provided and what, exactly, we are expected to provide. It was noted that clean-up is much more involved at Mount Zion. o Additional copies of the new brochure have been printed. Laura Lyon suggested we look into “rack cards,” which are much cheaper to print and could be provided in quantity to the ultreyas. It was agreed that the Communications Committee would look into redesigning the new brochure into a rack card. o There was much discussion about where the electronic copies – or even print copies -- of the most recent rector’s, angel’s and team formation notebooks are. Several people agreed to search. o Pete raised the issue of Camp Happyland as a future site for Cursillo weekends that would be more accessible to cursillistas in the diocese’s outer reaches. Laura Lyon came to the meeting to participate in this discussion. After some discussion, it was agreed that (a) someone would work up an estimate of how much Camp Happyland would cost us for a weekend and (b) Laura will set up a visit by a few Secretariat members sometime in October. Pete, Jack, Kathy and Mimi expressed an interest in going. · New Business o Weekend Committee. Kathy Adams had a number of questions. It was agreed that we should provide carafes so coffee in the big urns could be made more frequently. Kathy is looking for someone who can schedule weekends. It was agreed that we should continue using the small metal crosses since we do not have a source for the wooden crosses any longer. o Communications. There was a short discussion about upcoming parish ministry fairs and the need to make a real push at these since we now have the brochures. |
